Despite all our efforts and all the expertise provided by Kendo Manager, we often exceed the deadlines, the budget in the context of project management. Here are 3 important tips to succeed in your project actions every time and to meet your objectives.
A top 3, or rather a top 6, where there are things to do absolutely to manage your projects, there are just as many things to avoid at all costs.
3 THINGS TO REALLY AVOID IN A PROJECT
RESTRICT YOURSELF TO THE CHOSEN METHOD – TIP 1
There are many methods of planning and project management. If finding the right orientation is important, it is even more important to understand that not to be frozen in this method. This is essentially a guide, which aims to give an adapted approach, but without this preventing the context, the team, the environment, or the complexity of the project from being taken into account.
A project tool should not be simply applied but be modeled on reality for effective and relevant project planning.
So make sure you know how to open the blinders of the chosen method!
DO NOT COMMUNICATE – TIP 2
One of the main pitfalls in a project is the lack of communication. We must therefore communicate sufficiently and wisely.
Good communication requires a real structuring of the process, the exchange of information, and of course, the real commitment of each member of the project.
Multiplying meetings, emails, … is useless if it is not for the benefit of the collective.
On the other hand, it is about communicating the right things to the right people; while giving a global vision of the project to the whole team, even to external third parties. But you also have to know how to simply keep everyone in the project process; it even means informing that there is no real progress, again. Silence is often a reason for letting go and disengagement from the project spirit.
It is, therefore, highly detrimental to all the collaborative work undertaken!
FORGET FEEDBACK – TIP 3
In the same sense as communication, information sharing is essential and often minimized, each having their own vision of the importance of information. However, the project manager should be the sole judge in order to distill as needed and to come to terms with a clear and concrete vision of the project.
It is, therefore, more than important to feedback the information; but also for the project manager to know how to bring it down; this allows, among other things:
- to keep the team aware and involved,
- but also, to improve the skills of the collaborators,
- or to motivate the project team
- and why not become aware of the problems in order to provide solutions.
This obviously strengthens the entire communication process within the project team!
3 EFFECTIVE TIPS FOR A SUCCESSFUL PROJECT
FOLLOW A REAL PROJECT PROCESS – TIP 4
We can identify 5 promising phases during a project, which are also conditioned by the team and its commitment at all times.
It is important to define them well and to put them in place as best as possible.
Each involves actions, which must be defined, oriented, monitored, organized among themselves …
And around this process, all the principles mentioned here, such as communication, involvement of the project team, precision. We, therefore, need a perfectly established schedule for each phase, with its milestones, its actors, its repercussions….
COMPOSING AND HIRING THE BEST TEAM – TIP 5
While being available for the project is an important criterion, it is often even more crucial to have the right resources for the project. This requires a precise analysis of skills and issues, but also personalities, possible synergies in the project group.
Succeeding in a project is a bit like a Tetris! It’s not just about having the pieces, and they have to fit together and arrive at the right time.
It can, therefore, sometimes be relevant to play on the timing of the project if you have the possibility order to claim the best possible team.
The project is based more on people than on skills; the notions of commitment, emulation, affinity are therefore at the heart of the concerns for the success of the project to be launched.
It is, therefore, necessary that your skills join the human side to ensure a good dynamic and to limit possible interference.
MASTER ALL NEEDS – TIP 6
In planning, we often limit ourselves to the main lines and main expectations of the project.
However, this voluntary restriction can miss many important elements for success in the time of the project.
For that, it is, therefore, necessary to take care to go beyond the first ideas, to delve into the subject well, to go in search of the details which may prove to be essential later in the project management. Being able to anticipate and pivot is an absolute necessity in a project process, and the collection, like understanding, of all internal and external needs, are all steps towards true success.
